About the Collector/Treasurer Position

In the City of Wellsburg, the Collector Treasurer plays a vital role in managing the financial aspects of the municipality. With a wide range of responsibilities, this position is crucial in ensuring the smooth operation of the city's fiscal affairs. Let's take a closer look at the diverse duties and functions entrusted to the Collector Treasurer.

Monthly Reporting and Financial Management 

One of the primary responsibilities of the City Collector and Treasurer is to provide a comprehensive report to the Council each month. This report includes a detailed breakdown of all revenues and disbursements from regular and special funds during the previous month. By presenting this information to the Council, the Collector Treasurer promotes transparency and accountability in financial management.

Compliance with Government Agencies 

The Collector Treasurer is also responsible for assembling and preparing various reports, notices, returns, and other documents required by governmental agencies at the state and federal levels. These obligations encompass taxation-related requirements from entities such as the Workman's Compensation, Social Security Administration, Office of Revenue Sharing, Internal Revenue Service, and the State Taxing Authority. By fulfilling these obligations, the Collector Treasurer ensures that the City remains in compliance with all relevant regulations.

Data Compilation and Employee Administration

 In addition to tax-related reporting, the Collector Treasurer is tasked with gathering and preparing reports, notices, and statistical data required by governmental agencies. This data includes information about City employees, population demographics, and other crucial statistics. Compliance with agencies like the Occupational Safety and Health Administration, the Bureau of the Census, and the Governor's Manpower Program is essential to meet legal obligations and facilitate effective administration.

Financial Transactions and Payroll Management 

As authorized by the Mayor and Council, the Collector Treasurer is responsible for preparing and signing all checks, drafts, bills, and notes on behalf of the City. This duty ensures that financial transactions are accurately processed and documented. Additionally, the Collector Treasurer is responsible for the payroll administration of City employees, ensuring timely and accurate distribution of salaries and benefits.

Tax Collection and License Distribution 

The Collector Treasurer assumes the responsibility of giving notice and collecting all taxes, fines, assessments, penalties, and other owed amounts on behalf of the City. By diligently performing these duties, the Collector Treasurer helps maintain the City's financial stability and integrity. Furthermore, the Collector Treasurer is also involved in the preparation, sale, and distribution of licenses required by the City's ordinances. This process ensures compliance and regulation for individuals and businesses operating within the City.

Record Keeping and Accountability 

To maintain transparency and accountability, the Collector Treasurer is required to keep meticulous and accurate records of all transactions performed on behalf of the City. This duty ensures that financial information is readily available for auditing, reporting, and decision-making purposes. By maintaining comprehensive records, the Collector Treasurer facilitates effective financial management and provides a solid foundation for future planning.

Council Oversight and Outside Employment 

The Council has the authority to establish guidelines for the maintenance of accounts, books, balance sheets, and other records by the Collector Treasurer. It is essential for the Collector Treasurer to adhere to these guidelines to ensure consistency and accuracy in record-keeping practices. While the Collector Treasurer's primary focus should be on their public duties, they may be permitted to have outside employment, as long as it does not conflict with their responsibilities to the City. However, any conflicts of interest or discrepancies will be addressed by the Council, with the Collector Treasurer's duties to the City always taking precedence.

In conclusion, the role of the Collector Treasurer in Wellsburg encompasses a wide array of responsibilities, ranging from financial reporting and compliance to tax collection and payroll management. By diligently fulfilling these duties, the Collector Treasurer contributes to the efficient fiscal affairs of the City and helps support its overall growth and development.

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